Run every interview the same way, score answers against clear anchors, and document a fair, job-related hiring decision.
This customizable guide gives Canadian small businesses a structured interview process from preparation to decision, designed to reduce bias with consistent questions and scoring. Created by the Standardize It team for employers outside Quebec.
Instant download in Word and PDF, with lifetime access. Also included in Pro and Team memberships.
What’s Included
- Pre-interview preparation checklist
- Protected grounds, questions to avoid and what you may ask
- Bias-reduction, note-taking and panel interview tips
- 6 sample behavioural and situational questions, plus 1 role-specific question you write
- What to listen for and scoring anchors for every question, on a 1 to 5 scale
- Candidate scorecard
- Panel consolidation sheet and sign-off
- Decision documentation checklist
- Completion review and acknowledgement
- Fillable Word document and a print-ready 15-page PDF
How to Use It
Customize the guide before you post or interview for a role. Replace the sample questions with ones tied to the essential duties in your job description, and set the scoring anchors and any weighting before interviews start.
Ask every candidate the same core questions. Each interviewer scores independently before the panel discussion. Then record the decision with its job-related reasons and keep the competition file for your retention period.
Who It’s For
Ideal for small and growing businesses that hire without a dedicated HR department and want a fair, repeatable interview process.
It can be used by business owners, hiring managers, HR professionals, or interview panel members.
Important note: This template is a general business resource and is not legal advice. Rules vary by province, territory and federal jurisdiction and change often. Review and adapt it for your workplace and obtain professional advice where appropriate.
